A lot of people spend a lot of time in their professional life to pen down, reading, and responding to emails. The sending and receiving of emails pile up so much that it increases the risk. A lot of people say that they have made typos, grammatical errors and even send an incomplete emails. Luckily, there is an option to un-send an email even after you have hit the send button. Outlook has a short period immediately after hitting the send through a popup window. You can undo the send and stop the email from hitting the recipient.
This article will tell you how can users fix the error if they want to unsend a message in Outlook.
Read on to know the step-by-step guide as to how you can unsend a message in Outlook.
How You Can Unsend a Message in Outlook?
If you are creating a new email, and if you have by mistake hit the send button. You wish to undo this sending action. The action to send an email can be prevented by ‘Recall this message. For this, the user may need to adjust the settings. You need to click on the sprocket icon on the right side of Outlook. You will now have a sidebar on the right side and now select ‘View all Outlook settings’ at the settings sidebar. Once you click on this button, you will see a popup settings tab.
Steps on how you can unsend a message in Outlook:
- Go to Outlook, select ‘Sent items’ on the left side of the inbox
- Choose the message at the corner of the screen
- Choose the option of ‘actions’
- Click on ‘Recall this message’. With this, you can open the window with recall options. Now choose ‘delete the unread copies of the mails’.
- Select the button once you have chosen the option and opt for ‘replace with a new mail’. Create a new email and click on send.
If you have forwarded sending a recall message, it will still not make the old mail disappear. For this, you need to be sure that the recipient selects the recall message. You may type ‘urgent’ in the subject of the email to make sure that the recipient opens it before any unwanted email.
However, despite having the option to recall a message. It does not work always. Now, we tell you why this happens.
If you are having good internet services that shows that the email that has been sent is there in the recipient’s inbox. This may lead to an issue. This may lead to canceling the sent email. Listed below are some of the reasons that may make this process worse:
- If the message is opened: If the message is clicked by the recipient you will not be able to recall the mail. The recipient is able to receive and read the other recall message. But the original email will be very much there in the inbox.
- If the message is taken to another folder: If the filter is activated in Outlook and the mail is sent by a different route. Then, you will not be unable to recall the email. The recall option only works for email that is already in the inbox. If the message goes to another folder, this will fail.
- Public folder: If the mail is already read by someone, then recall will not work. This same applies to other emails if it works with Outlook.
Other alternatives to recalling a message
- Write an apology email and make sure you are sending it to the right person. If you have sent the mail to the wrong address and the email has any inappropriate message, then the only way left is to apologize.
- You can delay the emails so that they are not sent at that very moment. If you are replying to the emails, and sharing information frequently, then you may delay in sending the email.
The below-mentioned steps will help the users in setting up this in Outlook.
- Start by opening the email and click on the file which you will find at the top of the screen.
- Scroll down to select and click on the manage alerts and rules
- Now, the rules and tab window will open. From there you can select the ‘new rule’ option.
- Finish this whole process by giving it a name and click on the checkbox for ‘turn on this rule’ if this is available.
Conclusion
Outlook is one of the most famous webmails that is most in most businesses. It is very common for users who have to send emails to the wrong address. The above-mentioned steps will help you to unsend a message in Outlook. If nothing works, then you can end up apologizing to the user.
